PRIVATE AGREEMENT FOR CAR RENTAL
Today, 03-06-2025, between, on the one hand, the contracting company under the business name Car-Tel rent and sales O.E, the distinctive title CAR TEL RENT AND SALES, having its registered seat in the area Lagkadikia of Thessaloniki, lawfully represented (hereinafter “the Lessor”) and the lessee/renter with the details referred to on the front 1st page (hereinafter “the Lessee”), hereinafter jointly called by both as “the contracting parties” or “the parties”, by virtue of the present car rental agreement (hereinafter “the agreement”), the following terms were agreed, and were mutually accepted as lawful and valid and in accordance with good morals and cannot be challenged for any reason or cause.
1. Subject of the agreement
The present agreement has as its subject the rental by the Lessor to the Lessee – as the sole driver – of a specific car belonging to the Lessor together with its accessories and all its equipment, tools, keys, its registration plates and all relevant documents described on the front 1st page (hereinafter “the car”), exclusively under the terms and provisions of the present. In case the lessees of the car are more than one, all of them undertake jointly and severally, indivisibly and in full, each of them, the total of the obligations towards the Lessor.
2. Driver’s Age
The Lessee both for himself and for every third additional driver of the vehicle declares responsibly and unreservedly, being aware of the consequences of the law, that he has completed the minimum age limit of 20 years and holds the driving license for at least 1 year, in order to make use of category B cars.
3. Driving License
The Lessee-driver of the vehicle is obliged to be the holder of a lawful and valid driving competence license, duly certified and valid in Greece and the E.U and with an issue date at least one (1) year before the date of conclusion of the present agreement-rental. Citizens of countries outside the E.U. are required in any case to be holders of a driving competence license valid both in Greece and in the European Union, otherwise to be holders of a valid international driving competence license, duly certified and recognized both in Greece and in the European Union on the date of signature of the present agreement, which they are obliged to produce in addition to the valid driving license issued in their country.
4. Guarantee – Use of Credit Cards – Minimum Rental Time
Following acceptance by the Lessor and the Lessee, the guarantee is prepaid. The amount of the guarantee is set by the Lessor at the amount of 150.00 euros and may be paid either in cash or by credit or debit card. For all vehicle rental categories, the Lessee is required to produce a credit or debit card accepted by the Lessor’s bank to cover any amount concerning the guarantee and the prepayment of the rental fee. Even if the rental fee is paid in cash, the presentation of the credit or debit card is necessary for the payment of the guarantee. The return of the guarantee amount may take up to 14 days depending on the bank which issued the debit or credit card (the Lessor bears no liability for any delays that may occur in the return of the amount, which are due to third parties). The minimum rental time is one (1) full day (24 hours). In case of violation of any term of the rental contract, the guarantee or part of the guarantee shall be forfeited in favor of the Lessor. The Lessee and any third additional driver shall also be liable for any other financial damage they cause to the company beyond the amount of the guarantee. For each additional hour exceeding the time of the agreed rental and up to the first three hours of excess, the Lessee shall be charged with 1/5 of the daily rental charging price of the car. Beyond the first three hours, the charge shall be based on the rental consideration for each additional day, provided that an extension has been agreed.
5. Delivery and Receipt
The Lessee received the car, which he examined and found to his liking, in excellent condition, suitable for the use and the purpose for which he rents it. The Lessee is obliged to return to the Lessor the Car and all forms, tools and accessories accompanying it, in the condition in which he received it and at the place and time determined herein. Otherwise and after the lapse of the agreed return time, the Lessee shall have the obligation to pay to the Lessor the normal charge for compensation for use as well as compensation for any positive and hypothetical damage thereof. The Lessor reserves the right to recover the use of the Car at any time without notice and without the consent of the Lessee, but at his expense, from anywhere and by any means, in any case where in its judgment there is a risk of damage or loss of the car as well as a risk of non-collection of the compensation for use and any other due compensation. The Lessor has the right, apart from the above case, to recover possession and use of the Car if and insofar as it was used or is being used in violation of the terms hereof or the predetermined rental time. The lessee-driver and any additional third party, before delivery of the vehicle, must also collect all his personal items, for which the Lessor assumes no liability for any keeping, storage and any loss of them.
6. Theft (TW), Damages (CDW) etc.
The Lessee has an obligation to compensate the Lessor as well as any third party in case of theft, loss or damage of the Car or third parties (including its passengers) as well as to pay any positive or negative damage that the Lessor will suffer. In particular: a. The Lessee is liable for all damages he has caused to the car or to third parties, if he has violated the terms of use of the Car or drove it unlawfully or contrary to what is provided by the Road Traffic Code, b. The Lessee is liable for partial or total theft of the Car, unless the Lessor has released the Lessee from liability for total or loss of the Car. This release applies provided that the Lessee has already accepted at the start of the rental the daily charge and the terms for “Theft Coverage” (TW) of the Car as these terms are interpreted in the official list of the Lessor, the corresponding box with the indication “I accept” is marked on the front side of the present agreement and provided that the Lessee has taken all precautions to prevent total theft or loss of the Car and used it in accordance with the terms of the present agreement. It is expressly agreed that the theft or loss of parts, accessories or equipment (partial theft) of the Car is not covered by the above acceptance “Theft Coverage” (TW) c. The Lessee is liable for any damage of the Car due to collision or fire, unless the Lessee has accepted the term “Liability Waiver” (CDW) by marking the corresponding box with the indication “I accept” on the front side of the present agreement and paying the corresponding daily charge. The above acceptance “Liability Waiver” (CDW) does not release the Lessee, if the Car was not used in accordance with the terms of the present agreement and in particular in accordance with the terms of use hereof. Even in the case that the Lessee has accepted “Liability Waiver” there is a minimum charge for the restoration of the cost of damage, as this is determined by the official price list of the Lessor or is written on the front side hereof, unless the Lessee has accepted the “Full Damage Waiver” (SCDW) by marking the corresponding box with the indication “I accept” and paying the corresponding daily charge. It is expressly agreed that: The above acceptance “Liability Waiver” (CDW) or Full Damage Waiver (SCDW), does not cover in any case damages that were caused: 1. To the lower part of the Car, 2. To the plastics and wheels of the car. 3. During loading, unloading or transport of the Car on ships or trains or other means of transport without the prior written consent of the Lessor.
7. Charges
The Lessee shall pay to the Lessor at the end of the rental, unless otherwise agreed, the following amounts: a. The daily fixed rental fee for the entire duration of the vehicle rental, b. The monetary amounts corresponding to the traveled (kilometers with the Car during the rental, unless otherwise agreed, based on the per kilometer unit price as provided in the official price list of the Lessor. The number of traveled kilometers is calculated according to the indications of the odometer (counter) at the start and at the end of the rental. In case of non-operation of the odometer, the charge is based on the kilometer distances of the routes carried out by the Lessee with the Car, c. All charges concerning the refilling of the Car with fuel in case it is not returned with the same amount of fuel as it had upon receipt by the Lessee, the “Theft Coverage” (TW) the liability waiver (CDW), the “Personal Insurance” [PAI), the “Full Damage Waiver” (SCDW) and any other charge provided by the terms hereof or by the official price list. The Lessee consents and accepts that if upon return of the rental he does not deliver the Car to the Lessor with the same amount of fuel as it had upon receipt, then he will also be charged with the “Fuel Service Charge” as determined in the official price list of the Lessor. d. Any tax, fees and other expenses concerning the rental of the Car, e. Any expenses of the Lessor, including legal fees and default interest, due to late payment or any amounts of this rental or recovery of possession and use of the Car by the Lessor. f. Any monetary penalties, fines, judicial and other expenses that were imposed or may be imposed on the Lessor due to violations during the use of the Car by the Lessee. In this latter case the Lessee or the additional driver referred to on the front side continue to be liable for any illegal acts of theirs. g. Any amount required for the replacement or repair of tire wheels that were destroyed or any monetary amount for the restoration of damage to the lower part of the Car, for repair of any other damage as well as for compensation due to loss of the Car, unless the relevant waivers have been accepted and their terms have been complied with. h. The additional charge for the receipt of the car as well as the charge for the return thereof to a point different from the one determined on the front side hereof without the written consent of the Lessor, such charge being stated in the official price list of the Lessor. The Lessee agrees and accepts that: 1. Discounts that may be provided do not apply if the settlement of the Account issued by the Lessor is not made timely. 2. All charges are subject to final check by the Lessor, the Lessee accepts these hereby.
8. Terms of Use
The Lessee-driver is obliged to show the diligence of the average prudent person and driver regarding the use of the Car, to keep it in good condition, to check its mechanical condition, the indication of the level of oils and water, the tires and its mechanical parts so as to inform without culpable delay the Lessor of any need for repairs. Any repair-mechanical intervention on the vehicle by the Lessee, the additional driver or another (third party) is prohibited without prior approval of the Lessor. In addition, the Car is prohibited: a. to leave and circulate outside Greece, to be loaded onto train or ship or other means of transport and to be driven outside the recognized and asphalted road network (off-road), without the written consent of the Lessor. b. to be used for the transport of persons or things for fare. c. for the pushing or towing of cars, two-wheelers and in general vehicles, boats or other objects. d. to participate in or follow speed races, endurance tests and maximum speed tests etc. e. to be driven by a driver under the influence of alcohol, narcotics and any kind of addictive substances, barbiturates or any other substance that affects the driving ability and the senses of the driver. f. to be subleased or to be granted in any way to third parties g. to be used for a purpose and in a manner contrary to those defined in Greek and European legislation and mainly in the provisions of the Road Traffic Code. h. to be used as a means for the commission of criminal acts (indicatively smuggling, trafficking, movement of illegal migrants, transport of narcotic substances etc.) i. to be used by any third person, other than the Lessee and any additional driver (who must meet the requirements of paragraphs 1 and 2 hereof and whose details must have been made known to the Lessor), for whom the Lessee has accepted the daily charge for additional drivers, as determined by the current price list of the Lessor. j. to be used for the transport of heavy luggage, flammable materials, dirty or malodorous objects and any kind of prohibited materials, capable of causing danger for the vehicle, public health, the safety of road traffic, the driver or third parties.
9. Extension of the Rental
The Lessee is obliged to return the Car in the condition in which he received it and at the place agreed by the rental agreement and at the agreed date and time. The exact day and time of return and delivery of the Car to the Lessor company as well as the termination of the rental is proven exclusively and only by a document signed by an authorized representative of the Lessor. If the Lessee wishes the extension of the rental of the Car, he is obliged to notify in writing the Lessor company at least twenty-four (24) hours before the end of the rental and to receive its relevant written approval. If he violates the above obligation, he incurs civil and criminal liability for illegal use and possession of the Car. In case of extension of the rental the Lessee is bound by the terms and agreements both of the initial agreement and of the agreement for extension of the rental, whether it concerns the same car or another given as its replacement.
10. Liability
The Lessee expressly agrees that the Lessor is not liable for any positive or negative damage suffered by the Lessee or third party (human or animal) during the rental and no claim can be raised against the Lessor for the above cause. The Lessor company bears no liability for any loss or destruction of any property item abandoned, stored or carried by the Lessee or another (third party) inside or on the Car during the rental or after the return of the Car to the Lessor.
11. Traffic Accidents, Fire, Theft
In case of accident or other incident, such as fire, theft etc. the Lessee and the additional driver is obliged immediately to the following: a. To provide immediately and without any culpable delay his details at the time and place of the accident to the involved drivers/pedestrians and to receive accordingly theirs, b. to inform by any appropriate means, without culpable delay, the Lessor as to the occurrence of the incident and for any related matter, c. not to acknowledge fault, guilt and any liability of his as to claims of third parties, in any way, direct or indirect, before informing the lessor company in any way (orally or in writing). d. To obtain by any appropriate means, without culpable delay, all the details of the other involved drivers, owners and vehicles (names, addresses etc) as well as the details of the eyewitnesses. e. To notify by any appropriate means, without culpable delay, the competent police authorities (Traffic Police) as well as the Accident Care Service of the insurance company of the vehicle of the Lessor, f. to wait for the arrival of these authorities at the collision point as well as the completion of the relevant actions, signing thereafter in consultation with the Lessor the Accident Responsible Declaration and the Road Traffic Accident Report and any related document g. to do everything possible and appropriate, to ascertain fault regarding the collision and the care of any injured persons (EKAV, Fire Brigade etc). h. To forward to the lessor, by any appropriate means, without culpable delay, all collected data, according to what is stated above and what follows below, which exert essential influence on the accident i. To collect any relevant information from any third party. j. To obtain by any appropriate means, without culpable delay, photographs of the place of the accident and of the involved vehicles and of the damages they bear as a result of the collision as well as any other appropriate element (any injured persons etc.), k. as far as possible, within twenty-four (24) hours and if he has not already done so at the place of the accident, to complete and sign an accident/theft responsible declaration at the nearest branch of the Lessor and to send any accident-related documents or information to the Lessor. l. In case of theft or loss of the Car he is likewise obliged to inform the Lessor, to report in writing the fact to the nearest police authority immediately or at the latest within twenty-four (24) hours, to care for obtaining a copy of the Incident Log and to return the vehicle keys to the Lessor company.
12. Insurance
The insurance of all cars is mixed, however a deductible up to the amount of 1,500.00 euros is provided. Therefore in case of causing damage of any nature or in case of causing an accident the lessee is obliged to pay the amount that will be determined provided that it does not exceed the amount of 1,500.00 euros and in case the damage amounts to an amount greater than 1,500.00 euros then he is obliged to pay the amount of 1,500.00 euros and the remainder is covered by the car insurance. The determination of the amount of damage is made by an expert of the insurance company of the lessor.
13. Personal Data
The Lessee consents to the detailed entry of his personal data into an electronic computer. It is expressly agreed that the Lessor has the right to use these data when the Lessee during the rental makes false statements or violates the terms of this agreement and to transmit these data to the Authorities of the country in case there are suspicions of commission of a criminal or other offense.
14. Other terms
a. The Car always belongs to the ownership of the Lessor. The present constitutes exclusively a private rental agreement. The Lessee is in no way and in no case a representative of the Lessor. The Lessee acknowledges that he does not acquire other rights except those referred to in the present agreement. b. During the rental the Lessee is jointly and severally liable with every additional driver. c. Likewise, in case a representative signs this rental, he shall be jointly and severally liable with the represented. d. This agreement prevails over any other written or oral agreement between the Lessor and the Lessee. e. Any modification of the terms hereof is void unless agreed in writing. f. The Lessee agrees and accepts that all the above terms are valid both in the case of the initial agreement with the Lessor and in cases of extension of the duration of the rental or replacement of the initial rented car with another. g. In case of difference between the copies and the original of the present agreement, the original that will be in the possession of the Lessor prevails. h. The contracting parties acknowledge and accept all the terms of the present agreement, all being characterized as essential.
15. Jurisdiction
The present agreement is governed by Greek Law and any dispute arising between the Lessor and the Lessee from the present agreement, shall fall under the exclusive local jurisdiction of the Courts of Thessaloniki, by express and unreserved agreement of prorogation of jurisdiction according to the Code of Civil Procedure.
16. Cancellation Policy
The Lessee may cancel the reservation in writing at least twelve (12) hours before the commencement of the rental, in which case any amount paid shall be refunded.
Cancellations made less than twelve (12) hours prior to the rental start, or no-shows, are non-refundable.